Why Contract Management Matters
In the construction industry, a project is only as successful as its contract is managed. While engineers focus on the build and lawyers on the law, SIAQ bridges the gap by managing the contractual impact of every decision.
We help you move from reactive firefighting to proactive project mastery, ensuring that no financial or legal rights are lost during the project lifecycle.
With our service, AI-supported analysis, digital monitoring tools, and independent expertise, you gain full visibility and control throughout the project lifecycle.
Professional contract management delivers the greatest value at critical project stages:
- During Contract Drafting While lawyers handle legal conditions and engineers define technical requirements, the most critical element is understanding the consultant’s requirements and their contractual impact. This specialized knowledge requires contract management experts.
- During Project Planning A core component of any project plan is Resource and Needs Planning. A dedicated contract management plan is required to ensure everything is synchronized with the execution phase, preventing conflicts or gaps in conditions that might hinder the project later.
- During Project Execution Most project issues stem from the neglect or manipulation of contractual conditions. Having a specialized contract management body ensures that every party adheres to their responsibilities, significantly reducing the risk of disputes.
- When Submitting Change Orders Virtually no project is completed without modifications to the original plan. It is essential to verify contractual conditions before making a claim to ensure that no legal or financial rights are lost when submitting change orders.
- At Project Closeout This is the most critical phase of the project lifecycle. As parties scramble to secure their rights before final delivery, responsibilities often become blurred. A specialist is needed to officially close out contracts and manage the formal contractual handover.
Without specialized oversight, even minor contractual gaps can lead to major financial and schedule impacts.
Providing Contract Management Solutions
SIAQ reviews and refines proposals to create balanced, enforceable agreements that protect your interests and align with technical and commercial goals from day one.
Draft
Proposal
Draft
Review
Amend &
Track
A strategic assessment that analyzes both parties’ strengths and weaknesses to neutralize threats and identify negotiable clauses for a better contractual position.
Parties’ Gains
& Risks
Strengths &
Weaknesses
Negotiable
Clauses
AI-powered extraction of critical data that converts complex clauses into clear responsibilities and maps specific obligations across your various executive departments.
Data Extraction
& Classification
Roles &
Responsibilities
Departmental
Obligations
An intelligent tracking system providing real-time monitoring, automated alerts for delays or breaches, and performance analysis against project schedules and costs.
Data Elements
Identification
Digitize Contract
Terms
Alarming
System
Proactive oversight involving document registration, periodic reporting, and variation management to prevent disputes and ensure all parties adhere to their responsibilities.
Documents
Registration
Performance
Analysis
Periodic
Reporting
Ready to Secure Your Project?
Don’t leave your contractual position to chance. Partner with SIAQ for proactive, professional contract management that delivers certainty, control, and peace of mind.
Don’t wait for a dispute to look at your contract. Let SIAQ provide the certainty and control you need to deliver on time and on budget.
We project manage the entire Contract and Claim process
- Contract Review & Obligation Analysis – Comprehensive clause-by-clause review and creation of your Digital Obligations Matrix
- Risk & Compliance Mapping – Distribution of responsibilities across departments with clear accountability
- Ongoing Monitoring– Regular correspondence review, site alignment, and performance tracking
- Reporting & Alerts– Monthly status reports with deviations, risks, and recommended actions
- **Claims Support When Needed** – Professional documentation and management of change orders or disputes
Analysis of Contractual Clauses
To handle contracts with engineering precision, all contractual clauses are converted into digital data. This includes setting start and end dates for contractual obligations, defining the consequences of missing these deadlines, and establishing the timeframes for handling any breaches. All of this is documented in a comprehensive analytical file used throughout project execution.
Distribution of Contractual Roles
One of the biggest issues in any project is the lack of adherence to contractual requirements by executive departments. Often, contracts are only referenced when a dispute arises. To prevent this, contracts are interpreted in a way that clearly defines the role of each executive department, their specific contractual responsibilities, and their authorities.
Identification of Governing Clauses
Contractual requirements are often complex and overlapping, where procedural clauses depend on “governing clauses.” These governing clauses—typically related to delivery dates, timelines for actions/approvals, and the sequence of procedures—form the backbone of the contract. It is difficult for the engineering team to reference the contract effectively until these governing clauses are identified and linked to the rest of the procedural terms.
Monitoring and Control Mechanisms
Contracts are not meant to be shelved until a legal dispute occurs; their primary purpose is to prevent disputes. We establish monitoring mechanisms for various departments to ensure compliance with contractual requirements during the execution phase. This minimizes the risk of contractual failures or at least mitigates their impact.
Recording and Documentation of Supporting Documents
The importance of documents lies in their availability when needed. A key role of contract management is documenting and recording all supporting evidence in anticipation of any future contractual disputes. We coordinate with the site execution team to review, record, and archive all documents to identify and fix any gaps or deficiencies before a dispute occurs, ensuring the documents are useful when needed.
Change (Variation) Management
Change is a constant in any project; no project is ever completed exactly according to the initial scope, specifications, budget, or schedule. Therefore, recording every occurring change, its causes, and its impact is a core executive role of contract management. This helps avoid disputes or, at the very least, allows for the clear proof of rights and responsibilities when negotiating and closing out these changes.